Business entrepreneurs remain super-busy and hiring virtual assistants becomes their need which further helps them to focus on their leadership role and making crucial decisions.
When you hire your new virtual assistant, you might face communication problems, time zone related problems etc when VA’s are from different countries.
Here are a few tips when you are hiring your new virtual assistant.
When you decide to avail the services of a virtual assistant, firstly check your readiness for the same. Ask yourself questions like Why are you hiring a va? What tasks you need to delegate?What are your daily routine tasks? Your expectations from your new virtual assistant?
When entrepreneurs donot have enough tasks to delegate to a virtual assistant, then it not only costs their business but also their overall productivity is hanpered. Hence, it is important to prepare yourself before on-boarding your new virtual assistant.
Listing the tasks
It is important to list out the tasks where you need the help of a virtual assistant. Although, your virtual assistant is already trained in handling multiple tasks, but still need a defined scope of work. You can also seek the help of your virtual assistant in multiple tasks, but it is essential to prioritise these tasks. This is crucial because every business owner have their priority whether they want help in managing their projects, bookkeeping, conducting online research, social media handling etc.
When you have finalised the tasks to be performed by your new virtual assistant, then check the softwares and tools your virtual assistant would be using to complete the tasks. Have a documented process so that your new virtual assistant can easily follow the process to complete your tasks. Even if virtual assistant wants to leave the job, then your new virtual assistant can easily take charge with help of those documented processes. If these things are not in place, then the desired results would be difficult to achieve.
Standard means of Communication
Business owners must decide the means of communication with the new Virtual Assistant. They may use project management tools to communicate or to host regular online meetings to delegate the tasks. Difference in time zones must be taken into consideration if your Virtual Assistant belongs to a different country.
Setting the number of working hours
Once you have finalised the tasks and the tools for your new Virtual Assistant, then you should build an estimate of the requirement of number of working hours. Virtual Assistants work daily for a fixed number of hoursexcluding weekends. You may avail the services of a Virtual Assistant for a lesser number of hours initially and then scale up as your business requirements increase.
Some businesses use screen monitoring to track the performance of Virtual Assistants. It helps to check the number of hours worked, websites visited and the number of hours spent by your Virtual Assistant on each task delegated by you.
Set your budget
Once you finalise the tasks for a Virtual Assistant, it is crucial to determine the level of expertise required to complete the tasks. The rates of Virtual Assistants differ from local to international merket. Decide the language in which you want your Virtual Assistant to communicate and explore the market accordingly. You can hire affordable Virtual Assistants from Asian countries like India where VA’s have lower rates as compared to other countries.
Onboarding your Virtual Assistant
Proper knowledge transfer while onboarding your Virtual Assistant helps them access what they need at the right time. A proper onboarding makes it easierto achieve the desired results if all the things are at the right place. Hire the best fit who can add value to your organisation and help you achieve your business goals.